Clerk, Administrative Services

Canada Mortgage and Housing Corporation (CMHC) is committed to contributing to a well-functioning housing system. The Clerk, Administrative Services will perform various administrative duties to support the efficient delivery of building services and quality administrative services.

Responsibilities

• Provide office administration, coordinate building services, assist in Health and Safety issues, provide security services to internal and external clients, and effectively answer a wide range of questions and requests via a variety of communication mechanisms
• Provide organizational support such as scheduling restricted meeting rooms, mail, courier and Iron Mountain services
• Monitor day-to-day activities, identifying and shifting priorities as required for individual or group projects. Anticipate, plan and undertake support services to ensure ongoing task, project and operational requirements are efficiently and effectively completed to provide seamless support to clients
• Prepare and update inventory reports within the team. Conduct preliminary research and analysis of supplies and services of a procurement nature and provide recommendations, as required. Ensure all furniture, equipment and supplies are procured, maintained and returned in accordance with corporate policy
• Manage a range of office services including requests from the Facility Management Portal and assists in coordinating office moves
• Support new hires by organizing orientation materials, office space, telephone and IT set-up, parking and building passes. Provide standard guidance and support to colleagues through training/coaching in own area
• Liaise with IT and Administrative Services (N.O.) to ensure functional workspaces and equipment and supports the roll out of IT enhancements and assist in providing training as appropriate

Skills

• A post-secondary education or certificate in office administration or office management
• Experience can be acquired through the studies, work experience or volunteer activities
• Proven interpersonal skills (tact, judgment, diplomacy, professionalism, political sensitivity) and the ability to communicate effectively
• Working knowledge of Microsoft Office (Word, Excel and PowerPoint)
• Organizational skills and the ability to juggle multiple priorities concurrently

Benefits

• Accrued vacation.
• Annual individual performance bonus.
• Support towards your personal and professional growth with training, mentorship and more.
• An inclusive workplace culture and environment.

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