Scheduling Coordinator- Remote

This a Full Remote job, the offer is available from: New Mexico (USA) Position Summary We are seeking a highly professional and organized Scheduler to support our ABA practice operations, with a specific focus on maximizing scheduling efficiency and optimizing clinical utilization. This role is vital to our team's success and requires someone who is detail-oriented, proactive, and familiar with the nuances of ABA therapy. This is a full-time, salary role.

Key Responsibilities

• Serve as the primary utilization driver by managing all end-to-end therapist scheduling (including initial sessions, cancellations, school accommodations, and makeups) to maximize billable hours and ensure therapists maintain full, accurate schedules each week.
• Proactively manage the clinical calendar and triage appointment availability, efficiently addressing all schedule changes, cancellations, and utilization dips.
• Analyze and report on key utilization metrics (e.g., scheduled vs. billed hours, no-show rates), implementing scheduling strategies to increase density and operational efficiency.
• Coordinate with clinical staff (BCBAs, RBTs) to align client treatment hours with staff capacity, minimizing service delivery gaps.
• Act as the first point of contact for all client administrative inquiries and support essential daily office operations (phones, documentation, file management).
• Collaborate closely with BCBAs, recognizing and escalating urgent clinical or behavioral issues appropriately.
• Maintain strict compliance with clinic protocols, privacy standards (HIPAA), and safety procedures.
• Assist with essential practice management tasks, including onboarding logistics, tracking mandatory staff certifications, and supporting interviews.
• Utilization tracking of authorization hours and problem-solving solutions for increasing authorization hours after discussing with the clinical team.
• Potential support with intakes when needed.
• Managing a scheduler assistant and providing guidance where needed.
• This role and its responsibilities may evolve or change based on the operational needs of the company.

Required Qualifications

• Previous administrative or office management experience (ABA or healthcare preferred).
• Demonstrated experience in complex scheduling and calendar management.
• Strong analytical skills for utilization tracking and reporting.
• Strong professionalism, communication, and interpersonal skills.
• Ability to multitask, prioritize, and remain calm in a busy environment.
• Willingness to become CPR and crisis certified through our organization.
• High school diploma or equivalent (Associate’s or Bachelor's degree a plus).
• Work in Mountain Time Zone Contingencies and Requirements: Your employment is contingent upon the successful completion of the following:
• A background check clear of any considerations that would impact your employment as a healthcare worker.
• Timely completion of our onboarding process (see attached checklist to prepare).
• Approval from insurance companies for credentialing.
• You may start working on a temporary basis before your state background check is complete. During this time, you will be paid at an indirect rate. Your continued employment will depend on passing the background check as per the required Finni Health’s hiring standards. This offer from "Inersia AE. Consultant, PT" has been enriched by Jobgether.com and got a 72% flex score. Apply tot his job

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