Administrator, Vendor Contracts

Why Texas Association of School Boards (TASB)

We come from humble beginnings — picture a one-person organization created in 1949 to advocate for excellence in public education on behalf of Texas school board members. Flash forward to today, and we have over 500 employees working together to provide 1,024 school districts with purposeful resources so they can focus on what matters most — excellent and equitable education for all 5.4 million Texas students.

We feel privileged to work alongside talented team-members who are passionate about education and enjoy learning from new and different perspectives. And our passion for education and learning doesn’t end there. Our culture has always encouraged employees to grow and become their best selves both professionally and personally through a variety of innovative and collaborative development opportunities. You’re likely beginning to see why we’ve been regularly named by Austin Business Journal as a Top Ten Best Places to Work!

TASB offers competitive pay, rich benefits (including retirement matching of 2:1 up to 5% after one year. This means that if you contribute 5% to the plan, TASB will contribute 10%), onsite daycare, onsite gym, wellness program, tuition reimbursement, remote work options, flexible schedules, and more.

Every role at TASB thoughtfully complements our mission and the educational impact being made in communities across Texas. If you consider your work exceptional and want to help drive our mission forward, keep reading!

About You

As Vendor Contract Administrator, you will ensure continuity in the BuyBoard on behalf of The Local Government Purchasing Cooperative and National Purchasing Cooperative (BuyBoard). The Administrator will follow established processes and procedures with vendors to ensure that pricing and catalog files are always up to date and assists members and vendors with BuyBoard and Cooperative questions.

A Typical Day

• Interprets vendor contract awards for compliance and periodic updates.
• Track active contracts to ensure there are no lapses in the BuyBoard application.
• Ensure that all required documentation is received from awarded vendors for inclusion in the BuyBoard application and verify formatting and content are contract appropriate.
• Provides effective communications with vendors, members, and TASB staff.
• Respond to telephone and email inquiries from BuyBoard customers and vendors.
• If you’re still reading, we’d love to meet you!

How You’ll Make an Impact

• Assist and/or intervene with members and vendors regarding contract compliance.
• Tracks contract extensions and processes extension/non-extension letters in a timely manner.
• Understand the BuyBoard application, functions, and administration.
• Maintain and update BuyBoard contract and vendor data.
• Maintain and update vendor catalogs and product price files.
• Participate with BuyBoard application testing as assigned.
• Utilizes time during the work day for the management of assigned activities, accomplishing the tasks assigned, and meeting deadlines within the department.

Skills For Success

Education and Experience:

• Bachelor’s degree in business related field or equivalent education and/or experience.
• Certified Purchasing Manager (CPM), Certified Public Procurements Officer (CPPO), Texas Association of School Business Officials (TASBO) or equivalent certification preferred.
• 3-5 years of experience in governmental purchasing.

Knowledge, Skills, and Abilities:

• Thorough knowledge of procurement laws and procedures.
• Proficiency with Microsoft Excel, Microsoft Word, Adobe Acrobat, internet applications and functions utilized by the Cooperative.
• Thorough understanding of the BuyBoard marketplace database and display of vendor information.
• Excellent communication skills, both oral and written, good public relation skills.
• Ability to work with minimum supervision.

The TASB Difference

• Enjoy competitive pay and rich benefit offerings.
• Be part of a collaborative environment where every contribution impacts Texas public schoolchildren.
• Thrive in a culture that promotes bringing your whole self to work every day and emphasizes healthy boundaries and work-life balance.
• Learn and grow individually and together through frequent professional development, wellness seminars, and more.
• Work alongside transparent leaders with an open and consistent feedback approach.
• Celebrate as a team with meaningful (and fun) events and tokens of appreciation throughout the year.

Posting Notices

• The health and safety of our employees and members, is our top priority.
• The Association is an equal opportunity employer and will not discriminate against an individual based on any of the following personal characteristics protected by law: race, color, national origin, religion, sex (including in relation to marital status, pregnancy, pay, sexual orientation or gender identity), age, disability, genetics or veteran status.
• This position does not qualify for visa sponsorship.
• Any job offer is contingent upon receipt of results of a satisfactory background check.