Program Coordinator

Maryland Nonprofits is dedicated to providing transformative STEM opportunities for young people. The Program Coordinator will manage logistics, data systems, and support operations across all FIRST Chesapeake programs, while collaborating closely with senior program staff.

Responsibilities

• Serve as the primary operational contact for team registration, event selection, placement, and logistics across all FIRST programs
• Manage team registration workflows, qualifier selection, and placement for programs
• Serve as first-line support for coaches and mentors navigating registration platforms, escalating complex issues to the appropriate program lead
• Track grant and stipend records in coordination with the operations function
• Maintain accurate, up-to-date records across all internal systems and databases
• Coordinate season launch event logistics, including communications, volunteer coordination, and on-site support
• Provide hands-on operational support for FIRST Chesapeake events throughout the season, including:
• Attend events as assigned to manage logistics, troubleshoot on-site issues, and complete post-event reports
• Support the coordination of Championship event tasks including Student Ambassador (SA) program support, Pass the Torch, Alumni engagement, and volunteer recognition
• Lead freight and materials management for Worlds, including inventory tracking, packing coordination, and shipping logistics
• Build in preparation time for pre-event communications and post-event debriefs
• Own the collection, organization, and maintenance of program data to support operations and mission impact:
• Collect and maintain team participation, pre-season and post season impacts, and demographic data across all FIRST programs
• In conjunction with Sr. Program Manager, prepare data summaries and reports for internal use, grant reporting, and impact storytelling as directed
• Support the Sr. Program Manager and Program Manager with data needs specific to their functional areas
• Ensure data integrity across all tracking systems and shared documentation
• Provide operational and administrative support to the Sr. Program Manager and Program Manager to keep seasonal workflows on track:
• Maintain shared calendars, task trackers, and documentation systems
• Draft newsletters, team updates, and event communications as assigned
• Coordinate FIRST Leadership logistics, including nomination tracking, communications with coaches, and submission coordination
• Monitor and respond to stakeholder inquiries with high responsiveness and integrity
• Participate in cross-training across all FIRST programs to build organizational breadth
• Engage in professional development opportunities as identified by the Vice President
• Contribute to process improvement as operational patterns and opportunities emerge
• All other tasks as assigned by the Sr. Program Manager

Skills

• Relevant experience in program coordination, youth development, education, or a related field
• Strong time-management and organizational skills with the ability to manage multiple priorities and meet deadlines
• Excellent written and verbal communication skills across email, phone, and in-person settings
• Proficiency with Google Workspace (Docs, Sheets, Calendar, Slides) and Slack
• Comfortable working independently and collaboratively in a remote environment
• Flexible and dependable, with willingness to support evening or weekend events during peak competition season
• Passionate about expanding access to STEM education and empowering youth through hands-on learning
• Familiarity with FIRST programs (FTC, FRC, FLL) or other STEM competition environments
• Experience with Canva or similar design platforms and AI productivity tools
• Web development experience in platforms like WIX
• Background in volunteer coordination, event logistics, or nonprofit operations

Benefits

• Universal Time Off (UTO): No accrual caps or limited buckets—take time when you need it for vacation, illness, mental health, caregiving, or personal responsibilities, with supervisor approval.
• Summer and Winter Recess: Paid office closures for rest and recharge.
• Paid Holidays: New Year’s Day, Memorial Day, Labor Day, Thanksgiving & the day after.
• Paid Leave for: Bereavement Jury duty and court appearances Voting Election Day poll work Volunteer service
• Medical insurance for employees working 30+ hours per week.
• Employer-supported 401(k) retirement plan available to eligible employees.
• Bi-annual performance reviews and regular goal check-ins.
• Budget for professional development, including conferences, training, and memberships—co-created with your supervisor.
• Supportive learning culture with opportunities to grow your skill set and responsibilities over time.
• Hybrid schedule with remote work as the default and in-person event support as needed.
• Trust-based work culture grounded in flexibility, balance, and mutual accountability.

Company Overview