[Remote] Payroll Lead Consultant

Note: The job is a remote job and is open to candidates in USA. Allstate Insurance Co. is a leading company dedicated to protecting families and their belongings from life’s uncertainties. They are seeking a Payroll Lead Consultant to manage all U.S. payroll tax compliance activities, ensuring adherence to federal, state, and local payroll tax obligations while driving process improvements for efficiency and compliance.

Responsibilities

• Ensure Regulatory Compliance: Oversee the U.S. payroll tax compliance at the federal, state, and local levels, including timely and accurate withholding, depositing, and reporting of payroll taxes. Stay current with regulatory changes and verify all payroll tax processes adhere to applicable laws and guidelines
• Tax Filings & Payments: Working with the vendor, ensure on-time, 100% accurate submission of periodic, quarterly, and annual tax returns (e.g., federal Forms 941, 940, W-2 and corresponding state/local returns). Confirm that tax deposits and filings are completed in full compliance and proactively address any variances to keep accounts in good standing
• Reconciliation & Amendments: Validate reconciliations, ensuring the accuracy of filings, and approving all amendments in accordance with regulatory requirements
• Tax Notice & Audit Management: Receive and manage tax notices or inquiries from the IRS and state/local agencies, investigate issues, and draft timely responses to resolve notices, discrepancies, or penalties. Lead payroll tax audits by gathering required documentation and workpapers, coordinating with internal stakeholders (e.g. Corporate Tax, Finance, Internal Audit), and implementing any required corrective actions
• Maintain strong internal controls and documentation for all tax processes, supporting compliance reviews and Sarbanes-Oxley (SOX) audits as applicable
• Cross-Functional Collaboration: Work closely with Payroll, Finance/Accounting, HR, and Legal teams to align payroll tax operations with other business processes. Serve as the internal subject matter expert on payroll taxes, providing guidance and training to colleagues and stakeholders as needed
• Process Improvement & Issue Resolution: Identify opportunities for process enhancements or automation in payroll tax and drive continuous improvement initiatives to increase accuracy and efficiency. Take ownership of troubleshooting complex payroll tax issues (such as system errors, tax “fallouts,” or misconfigurations), performing root cause analysis and implementing corrective actions to prevent recurrence
• Policy & Rate Management: Maintain payroll tax policies and procedures in line with best practices and regulatory requirements. Regularly update tax rate tables and jurisdictional configurations (e.g., SUI rates, state/local income tax settings) in payroll and compliance systems, ensuring changes are implemented correctly and communicated to relevant parties. Register new tax accounts/jurisdictions as the company expands into new locations, coordinating with tax agencies and ADP to set up new accounts and maintain compliance from day one
• Internal Controls & Compliance: Work with the Payroll Compliance Manager to develop and maintain robust internal controls and documentation for all payroll tax processes. Ensure policy compliance and audit readiness by performing periodic self-audits or reviews of tax processes, and by documenting key controls to meet internal and SOX compliance

Skills

• Bachelor's degree in accounting, Finance, Business, or related field (or equivalent experience) with 5–7 years of progressive experience in U.S. payroll and multi-state payroll tax compliance, including federal, state, and local filings
• Hands-on experience with ADP Smart Compliance and ADP GlobalView (or similar enterprise payroll system) is required, including proficiency in using these platforms for tax filing, funding, reconciliation, and issue resolution
• In-depth knowledge of U.S. payroll tax laws and regulations (IRS rules, state/local income tax, unemployment insurance, FICA, etc.) and staying current on tax law changes
• Excellent analytical skills and attention to detail, with a proven ability to analyze large sets of payroll data and perform reconciliations to identify and correct discrepancies
• Strong problem-solving and decision-making abilities to address complex payroll tax issues
• Superior organizational skills with the capacity to manage multiple deadlines and priorities in a fast-paced, high-volume environment
• Able to set up structured processes and controls to manage recurring tax cycles (monthly, quarterly, annual) and meet all critical deadlines for deposits, filings, and audits
• Strong communication and interpersonal skills, with the ability to clearly explain payroll tax matters to non-specialists and to coordinate effectively with internal teams and external partners
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) (or equivalent credentials) is highly desirable, demonstrating advanced payroll knowledge and commitment to the field

Benefits

• Allstate provides a comprehensive technology setup, including a laptop, monitors, headset, keyboard, and mouse.
• Employees eligible to work from home also receive a monthly connectivity reimbursement to help offset internet costs.

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