[Remote] Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. Voltus is the leading virtual power plant operator of distributed energy resources, focused on delivering a cleaner energy future. They are seeking a self-starting Administrative Assistant to support the People Team and senior-level Executive Assistants with various administrative tasks in a fast-paced environment.

Responsibilities

• Work closely with and provide support to two Executive Assistants who are each supporting multiple C-Suite leaders. Duties may include, but are not limited to, scheduling, filing expense reports, making travel arrangements, preparing presentations and reports, and other critical priorities
• Assist the EAs in planning and overseeing team events that take place in North America, working with hotels, meeting venues, and restaurants
• Prepare PowerPoint presentations, including for Veritas, the weekly all-staff meeting
• Download and distribute the daily mail from a virtual mailbox
• Check phone messages and distribute them as needed
• Manage documents, meeting recordings, and data hygiene in the company drive
• Serve as a point of contact for employee inquiries and direct requests to the appropriate resources
• Provide limited administrative support to Senior Vice Presidents and Vice Presidents
• Fulfill all other responsibilities as directed by the position’s manager and the Senior Director of People Operations
• Provide occasional coverage for executive assistants during planned vacation time, short absences, or periods of high workload

Skills

• Experience and success (2+ years) as an administrative or executive assistant or office manager
• Knowledgeable of and comfortable with Microsoft Office, Google Workspace, Slack, and a high level of Internet communication
• Able to learn new software as needed, sometimes through online tutorials
• Proven critical thinking skills and collaborative approach to problem solving
• Customer-service-oriented approach to supporting employees and leaders, adaptability to quickly changing business priorities, and a solutions-focused mindset
• Function well in a fast-paced, high-growth, deadline-oriented, team-focused, virtual environment, all while handling multiple projects and priorities
• Passionate about energy and climate issues. You love to do well by doing good
• Self-starter with the capacity to identify and appropriately prioritize our most pressing needs
• Ability to handle confidential and sensitive information with discretion
• Excellent written and verbal communication skills and strong attention to detail
• Able to work effectively in a remote environment, and with reliable internet connectivity, while remaining highly responsive and engaged through virtual collaboration tools

Company Overview