Experienced Medical Data Entry Clerk – DoD Electronic Health Records (EHR) Specialist Supporting Federal Healthcare Operations

About arenaflex

arenaflex is a dynamic and mission-driven federal contracting organization that partners with U.S. government agencies to deliver high-impact solutions across healthcare, defense, technology, engineering, and mission support services. With a strong reputation for excellence, integrity, and innovation, arenaflex supports critical programs that improve the lives of service members, veterans, and their families. Our team operates at the intersection of healthcare administration and cutting-edge digital systems, helping federal medical facilities maintain accurate, secure, and accessible patient records.

We are currently seeking a meticulous, dependable, and detail-oriented Medical Data Entry Clerk to join our growing federal healthcare support team. This is an exceptional opportunity for a professional with a background in medical records, data entry, or healthcare administration who is passionate about accuracy, patient care, and supporting the mission of the U.S. Department of Defense (DoD) healthcare system.

Position Overview

As a Medical Data Entry Clerk at arenaflex, you will play a vital role in supporting the integrity and accuracy of electronic health records (EHR) within a DoD-approved system. You will be responsible for entering, verifying, updating, and maintaining sensitive patient data, ensuring that healthcare providers have timely access to complete and accurate medical histories. Your work will directly support patient care delivery, medical readiness, and the operational efficiency of federal healthcare programs.

This position is ideal for someone who thrives in a structured, process-driven environment and takes pride in producing high-quality, error-free work. The role is full-time and temporary, offering competitive hourly compensation and the opportunity to contribute to a meaningful federal mission.

Key Responsibilities

The Medical Data Entry Clerk will perform a variety of essential duties, including but not limited to the following:

• Prepare, compile, and sort documents for data entry into a DoD-approved Electronic Health Records (EHR) system.
• Manually enter patient data into the EHR system for records whose electronic transfer did not occur, ensuring all relevant information is captured accurately.
• Review and verify source documents for completeness and accuracy before and after data entry.
• Identify and correct data discrepancies, errors, or inconsistencies within patient records.
• Obtain additional information from healthcare providers, patients, or other authorized sources to complete incomplete documentation.
• Update existing patient records, remove outdated or unnecessary files, and ensure data integrity throughout the system.
• Ensure that all patient referrals are properly dispositioned, tracked, and documented in accordance with established protocols.
• Manually enter data related to patient ancillary appointments, including diagnostic tests, specialty consultations, and follow-up visits.
• Combine, rearrange, and consolidate data from multiple source documents as required to create comprehensive patient records.
• Transcribe information from handwritten, printed, or digital source documents into prescribed electronic formats with a high degree of accuracy.
• Coordinate professionally and courteously with healthcare staff, administrators, and other team members to resolve documentation issues and address concerns.
• Perform thorough quality checks on completed work to ensure accuracy, compliance, and adherence to federal healthcare standards.
• Complete all assigned Computer-Based Training (CBT) modules and maintain compliance with ongoing training requirements.
• Perform other related duties as required or assigned by supervisors or project leadership.

Supervisory and Management Authority

This position does not include supervisory or management responsibilities. The Medical Data Entry Clerk will work as part of a collaborative team under the guidance of a project lead or supervisor.

Education and Experience Requirements

Candidates must meet the following minimum qualifications to be considered for this role:

• A minimum of a High School Diploma or General Educational Development (GED) certificate is required.
• At least 2 years of medical data entry work experience, including demonstrated typing proficiency, is required.
• Prior experience in a military healthcare environment is strongly preferred but not mandatory.
• Familiarity with DoD-approved Electronic Health Records systems is highly desirable.

Knowledge, Skills, and Abilities

To succeed in this role, the ideal candidate will possess the following knowledge, skills, and abilities:

• Excellent verbal and telephone communication skills – the ability to communicate clearly, professionally, and effectively with healthcare staff, patients, and team members.
• Strong interpersonal skills – the ability to build positive working relationships and collaborate effectively in a team environment.
• Typing speed of at least 40 words per minute with a high degree of accuracy.
• Exceptional customer service skills – a commitment to supporting the needs of patients, providers, and colleagues with professionalism and courtesy.
• Strong attention to detail – the ability to spot errors, inconsistencies, and omissions in complex medical documents.
• Organizational and time management skills – the ability to manage multiple tasks, meet deadlines, and prioritize work in a fast-paced environment.
• Technical proficiency – comfort with computers, data entry software, and electronic health record platforms.
• Discretion and integrity – the ability to handle sensitive and confidential patient information in accordance with HIPAA and federal privacy regulations.

Employment Requirements

All candidates must meet the following employment requirements:

• Drug Screening and Background Check: Must be able to successfully pass a federal background check and pre-employment drug screening.
• COVID-19 Vaccination Policy: arenaflex complies with all applicable federal contractor requirements. Please note that Executive Order 14042, which mandated COVID-19 vaccinations for federal contractors, is currently subject to ongoing court proceedings. As a result, arenaflex has temporarily paused enforcement of the vaccine requirement. However, if the injunction is lifted, arenaflex will resume administration of the vaccine mandate in accordance with federal guidelines.
• Security Clearance: Applicants selected for this position will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.

Work Environment

This position is primarily performed in a climate-controlled office setting, providing a comfortable and professional working environment. The role may require 50–75% travel during peak project periods, depending on operational needs. Travel arrangements and accommodations will be coordinated by arenaflex in accordance with company policies.

Compensation and Benefits

arenaflex is committed to offering competitive compensation and a comprehensive benefits package for eligible employees. For this position, the estimated starting hourly rate is $30 per hour. This is a Full-Time Temporary position.

While specific benefits for temporary positions may vary, arenaflex generally offers a supportive work environment that may include access to training and development opportunities, a collaborative team culture, and the chance to contribute to meaningful federal healthcare missions. We value our employees and strive to create an environment where every team member can thrive professionally.

Career Growth and Development Opportunities

At arenaflex, we believe in investing in our people. As a Medical Data Entry Clerk, you will gain valuable experience working with DoD-approved electronic health record systems, federal healthcare operations, and large-scale data management processes. This role provides an excellent foundation for individuals looking to build a long-term career in healthcare administration, medical records management, or federal contracting.

Our team members have opportunities to expand their skills, take on new challenges, and grow within the organization. We encourage professional development through on-the-job training, computer-based learning modules, and exposure to complex federal healthcare programs.

Equal Opportunity Employer

arenaflex is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. We prohibit discrimination of any kind and are committed to creating a diverse and inclusive workplace.

arenaflex maintains an Affirmative Action Plan to proactively seek employment and advancement opportunities for qualified protected veterans and individuals with disabilities. If you require a reasonable accommodation to complete the application process, please contact our accommodations team for assistance.

How to Apply

If you are a dedicated, detail-oriented professional with a passion for accuracy and a desire to support federal healthcare operations, we encourage you to apply for this exciting opportunity with arenaflex. Join our team and become part of a mission-focused organization that values integrity, collaboration, and excellence.

Take the next step in your career and apply today. We look forward to welcoming you to the arenaflex team!