[Remote] Sales Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. Insurance Marketing Hub is a fast-growing marketing organization serving life and health insurance agencies. They are seeking a Sales Administrative Assistant to support sales and marketing operations, manage client interactions, and ensure smooth project execution.

Responsibilities

• Support the sales team with scheduling, order processing, client onboarding, and follow-ups
• Manage tracking documents, generate performance reports, and keep client accounts organized and up to date
• Monitor incoming inquiries, vet prospects, and assist in preparing materials for sales team review
• Follow up on outstanding items with guidance from the relevant team leads
• Serve as the primary point of contact for clients through the full seminar process — we handle everything from kickoff to execution, so clients show up ready to present and nothing else is their problem
• Coordinate with internal production and marketing teams to ensure all materials, assets, and deliverables are produced and delivered on schedule
• Lead client intake meetings, take notes, and manage all pre-event preparation end to end
• Keep communication flowing between clients and internal teams so every project stays on track and clients always know where things stand
• Handle pre-event logistics including materials ordering, shipping, travel coordination, and vendor communication
• Make sure everything arrives on time, nothing gets missed, and the team shows up fully prepared
• Track deadlines and confirm materials are returned accurately after each event

Skills

• 2+ years in admin, sales support, or event/project coordination — You've done this kind of work before and know how to stay organized under pressure
• Strong written communication and professional follow-through — You write clearly, respond promptly, and clients feel taken care of when they work with you
• Comfortable with the tools we use — Google Workspace, Microsoft Office, Dropbox, Monday.com, and CRM or order management platforms. You don't need to know all of them but shouldn't need hand-holding on the basics
• High attention to detail with the ability to juggle multiple priorities — Things move fast here. You need to track a lot at once without dropping the ball
• Self-directed with a sense of urgency — You take ownership of your work, flag problems before they become fires, and don't need to be chased to get things done
• Experience working remotely on a small, fast-moving team
• Proven ability to own projects end-to-end with minimal oversight
• Background in sales support or marketing operations — you understand the rhythm of a sales-driven environment

Company Overview