Experienced Provider Data Entry Specialist – Healthcare Records & Provider Network Coordinator (Remote | DC Area Residents Only)

About arenaflex

arenaflex is a forward-thinking healthcare operations partner dedicated to supporting health plans, provider networks, and care organizations across the United States. Our mission centers on simplifying the complex administrative infrastructure that keeps healthcare running smoothly — from accurate provider data management to seamless claims adjudication and regulatory compliance. At arenaflex, we believe that behind every clean claim, every accurate directory, and every efficient provider onboarding workflow, there is a team of detail-oriented professionals who take pride in precision. We are growing rapidly and are seeking exceptional talent to join our expanding remote workforce. If you are passionate about data accuracy, thrive in structured environments, and want to contribute meaningfully to the healthcare ecosystem, arenaflex offers the platform, the people, and the purpose to help you thrive.

Position Overview

arenaflex is hiring an experienced Provider Data Entry Specialist to join our remote Provider Operations team. This role, internally titled Provider Coordinator, is critical to maintaining the accuracy, integrity, and timeliness of provider demographic, contractual, and affiliation data within our health plan systems. You will serve as a key operational link between external provider sources and our internal platforms, ensuring that every record loaded into the system supports clean claims processing, accurate member directories, and reliable provider network reporting.

This is a temp-to-perm opportunity, offering the stability of a long-term career path with the flexibility of remote work. Candidates must currently reside within 25 miles of Washington, DC to be considered for this position.

Work Schedule

• Shift Options: 7:00 AM – 4:00 PM PST or 7:30 AM – 4:30 PM PST
• Reliable attendance is required based on the agreed-upon schedule
• Remote work environment with required core collaboration hours

Compensation & Benefits

• Pay Rate: $25.00 per hour
• Benefits: Comprehensive benefits package offered upon conversion to permanent status
• Temp-to-perm structure with clear pathway to long-term employment

Key Responsibilities

As a Provider Data Entry Specialist at arenaflex, you will take ownership of high-impact data operations that directly influence claims adjudication accuracy and provider network integrity. Your day-to-day responsibilities will include:

• Receiving provider information from external sources, including credentialing files, network updates, and demographic change requests, and accurately entering this data into arenaflex's internal systems.
• Validating and verifying all incoming provider data to ensure completeness, consistency, and alignment with established data quality standards before loading records into production environments.
• Maintaining provider records within the QNXT system with a meticulous focus on accuracy, timeliness, and compliance with internal protocols.
• Conducting regular audits of loaded provider records to confirm both data quality and financial accuracy, generating documented feedback when discrepancies are identified.
• Supporting system integration and health plan onboarding efforts by assisting with data migration, configuration validation, and operational readiness testing.
• Training new hires and existing staff on provider data workflows, system navigation, audit procedures, and best practices for maintaining data integrity.
• Participating in system-related testing activities, including user acceptance testing (UAT), to validate functionality and identify potential issues prior to production releases.
• Collaborating cross-functionally with internal teams to resolve data discrepancies and escalate issues when necessary.
• Adhering strictly to HIPAA regulations and arenaflex confidentiality policies in all aspects of provider data handling.
• Maintaining organized documentation of all data updates, audit findings, and process improvements.

Essential Knowledge, Skills, and Abilities

To succeed in this role at arenaflex, you will need a unique blend of precision, communication, and technical aptitude. We are looking for candidates who bring the following:

• Exceptional Attention to Detail: The ability to spot inconsistencies, validate information against multiple sources, and catch errors before they reach production.
• Data Entry Proficiency: Demonstrated speed and accuracy in typing, transcribing, and entering structured data into enterprise systems.
• Time Management & Deadline Orientation: A strong sense of urgency and the ability to manage multiple concurrent requests while meeting turnaround expectations.
• Project Management Skills: Capacity to prioritize workload, track progress, and communicate status effectively to leadership and stakeholders.
• Microsoft Office Expertise: Advanced proficiency in Outlook, Word, Excel (including formulas, filters, and basic reporting), and Access.
• System Adaptability: Willingness and ability to learn arenaflex's internal platforms, with a particular focus on the QNXT system.
• Communication Skills: Strong verbal and written communication abilities to interact professionally with internal teams, providers, clients, and members.
• Relationship Building: The ability to establish and maintain positive, effective working relationships with coworkers, clients, members, providers, and customers across the healthcare ecosystem.
• Regulatory Awareness: Solid understanding of HIPAA requirements and a commitment to maintaining strict confidentiality of all protected health information (PHI).
• Reliability: Consistent attendance and dependable performance against an agreed-upon schedule.

Required Education and Experience

• Minimum Requirement: High School Diploma or equivalent GED.
• Preferred Experience: 1+ year of managed care experience, ideally within provider operations, credentialing, claims, or health plan administration.
• Experience with QNXT or similar provider data management platforms is a strong plus.
• Background in healthcare data entry, medical claims processing, or provider network operations will be highly valued.

Why Join arenaflex?

At arenaflex, we invest in our people because we know that operational excellence begins with engaged, supported, and empowered team members. When you join arenaflex, you gain access to:

• Career Growth Opportunities: Clear pathways for advancement into senior provider operations roles, audit leadership, training and development, or system analyst positions.
• Comprehensive Benefits: Upon conversion to permanent status, you will be eligible for a robust benefits package including medical, dental, vision, paid time off, and retirement savings options.
• Skill Development: Ongoing training on industry-leading platforms like QNXT, HIPAA compliance, healthcare data standards, and emerging operational technologies.
• Collaborative Culture: A team-oriented remote environment where your contributions are recognized, your feedback is valued, and your professional development is actively supported.
• Meaningful Work: Every record you touch, every audit you complete, and every new hire you train contributes to a healthcare system that works better for providers, members, and communities.
• Stability and Flexibility: A temp-to-perm structure that rewards performance with long-term employment and the flexibility of remote work.

Work Environment at arenaflex

arenaflex fosters a remote-first culture rooted in trust, accountability, and collaboration. Our Provider Operations team is built on mutual respect, open communication, and a shared commitment to data excellence. You will work alongside experienced healthcare professionals who value precision, continuous improvement, and the impact of their work. Our leadership team prioritizes transparent communication, regular check-ins, and a supportive environment where questions are encouraged and growth is championed. Whether you are collaborating virtually on a system integration project or conducting an audit independently, you will feel connected to a larger mission and a team that has your back.

Equal Opportunity Statement

arenaflex is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We make employment decisions based on qualifications, merit, and business needs — without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.

How to Apply

If you are a meticulous, dependable, and detail-driven professional located within 25 miles of Washington, DC, and ready to make a tangible impact in healthcare operations, arenaflex wants to hear from you. This is your opportunity to join a company that values precision, invests in its people, and rewards long-term commitment. Bring your data accuracy skills, your managed care knowledge, and your commitment to quality — and let arenaflex provide the platform for your next career chapter.

Apply Now to Join arenaflex!